Panhellenic Bylaws

  • These documents are the current and up-to-date Constitution and Bylaws of the University of Vermont Panhellenic Council. They were passed in the Fall of 2015, and are the go by for the Fall 2016 Formal Recruitment Period. For downloadable copies and PDFs of these texts please refer to the Panhellenic Constitution link in the Folders section.

     

    University of Vermont Panhellenic Council

    Constitution and Bylaws

     

     

     

    Table of Contents:

    Constitution

    Preamble

    Mission Statement

    Code of Ethics

    Article I: Name

    Article II: Object

    Article III: Membership

    Article IV: Officers

    Article V: Meetings

    Article VI: The Panhellenic Council

    Article VII: Panhellenic Advisor

    Article VIII: Standing Committees

    Article IX: UNANIMOUS AGREEMENTS and Policies

    Article X: Violations

    Article XI: Amendments

     

    Bylaws

    Article I: Finance

    Article II: Selection of Officers

    Article III: Officer Duties

                Section 1: Panhellenic President

                Section 2: Vice President of Standards

    Section 3: Vice President of Administration and Public Relations

    Section 4: Vice President of Recruitment and Finance

    Section 5: Vice President of Recruitment and Membership

    Section 6: Vice President of Scholarship

    Section 7: Vice President of Programming

    Section 8: Vice President of Philanthropy and Service

    Section 9: Vice President of Leadership and Educational Development

    Article IV: The Executive Board

    Article V: Panhellenic Scholarship

    Article VI: Public Relations and Administration

    Article VII: Standing Committees

    Article VIII: Administration of Membership Recruitment

    Article IX: New Members and Initiation

    Article X: Hazing

    Article XI: Extension

    Article XII: Violations

    Article XIII: Rules of Order

    Article XIV: Amendments

    Article XV: Accommodations

     

     

     

    CONSTITUTION

    Constitution of the University of Vermont Panhellenic Council

     

     

    Preamble

    The Panhellenic Council at the University of Vermont is established based on the belief that the fraternity experience contributes to a well-rounded college education. Recognizing our relationship in respect to the University, the community, and the National Panhellenic Conference (NPC) and their inherent obligations, the Panhellenic Council is established to develop and maintain high standards of fraternity life, foster inter-fraternity relations, promote common goals and ideals, and effectively lead its member chapters. With this in mind, the Panhellenic Council does hereby adopt this Constitution.

     

     

    Mission Statement

    Whereas the fraternity experience strives to create member development in areas of scholarship, service, leadership development, social and moral standards, and fraternalism, the Panhellenic Council is created to effectively lead its member organizations towards attainment of these objectives and to operate as one of the major student organizations at the University of Vermont. In order to accomplish this, the Panhellenic Council shall:

    I. Promote superior scholarship as the foundation of intellectual development.

    II. Provide programming to increase the strength of our system, its members, and their pursuits.

    III. Serve as a resource by providing up-to-date information and resources for our member chapters.

    VI. Serve as a communications facilitator between chapters, between the Fraternity and Sorority Life Community and the University, and between the Fraternity and Sorority Life Community and all other communities.

    V. Act in accordance with the National Panhellenic Conference UNANIMOUS AGREEMENTS and policies.

     

    The Panhellenic Council does not discriminate in any of its policies, procedures, or practices on the basis of race, color, national origin, ancestry, religion, age, physical disability, medical condition, sexual orientation, marital status, or citizenship.

     

     

    Code of Ethics

    We, the undergraduate members of the Panhellenic Community at the University of Vermont agree to promote honesty, justice, sisterhood, and the maintenance of fine standards within our community, our respective chapters, and in our daily lives. This Code of Ethics is designed to inspire our members, reinforce exemplary conduct and values-based leadership, and perpetuate lifelong membership to enrich the sorority and Panhellenic experience through adherence to the NPC UNANIMOUS AGREEMENTS and all governing texts established by this College Panhellenic and the NPC. Recognizing that we are the representatives of the Fraternity and Sorority Life Community, we commit to: upholding the Panhellenic spirit; exhibiting ethical behavior and conduct that aligns in a manner consistent with the mission, morals, and values of the NPC, the University of Vermont, and our individual inter/national organizations; and demonstrating our four basic fraternal values—leadership development, academic excellence, community service, and sisterhood—in our thoughts, words, and actions. Our goal is to be a model of integrity and courtesy for all individuals and organizations in the Fraternity and Sorority Life Community with respect for and consideration of their rights, opinions, and feelings in order to foster a harmonious and welcoming environment. We aim to promote the highest ideals of womanhood; in order to do so, we agree to hold each other accountable for behavior that is inconsistent with our expected codes of conduct and moral values. We trust each other as individuals and as chapters to uphold this Code of Ethics and to work together to maintain and further the positive growth of our community.

     

     

    ARTICLE I: Name

    The name of this organization shall be the University of Vermont Panhellenic Council.

     

     

    ARTICLE II: Object

    The object of the Panhellenic Council shall be to develop and maintain fraternity life and inter-fraternity relations at a high level of accomplishment and in so doing to:

    1. Consider the goals and ideals of member groups as continually applicable to campus and personal life.

     

    2. Promote superior scholarship as basic to intellectual achievement.

     

    3. Cooperate with member fraternities and the university/college administration in concern for and maintenance of high social and moral standards.

     

    4. Act in accordance with National Panhellenic Conference UNANIMOUS AGREEMENTS and policies.

     

    5. Act in accordance with such rules established by Panhellenic Council as to not violate the sovereignty and privileges of member fraternities.

     

     

    ARTICLE III: Membership

    There shall be three classes of membership: regular, provisional and associate.

     

    1. The REGULAR membership of the University of Vermont Panhellenic Council shall be composed of all chapter members in good standing of National Panhellenic Conference fraternities at the University of Vermont.

     

    2. The PROVISIONAL membership of the University of Vermont Panhellenic Council shall be composed of all chapter members in good standing of National Panhellenic Conference colonies and pledged chapters at the University of Vermont.

     

    3. The ASSOCIATE membership of the University of Vermont Panhellenic Council shall be composed of all members in good standing of local sororities or interest groups or national or regional non-National Panhellenic Conference member groups that have met the requirements for membership in the University of Vermont Panhellenic Council:

    I. Proven sustainability by actively growing over the course of two full academic semesters.

    II. Majority of the membership is made up of women of first year, sophomore, and junior semester standing.

    III. Developed programming and membership development that is in line with our four basic values of fraternal life—leadership development, academic excellence, community service, and sisterhood.

    IV. Have been working with the Office of Student Life at the University of Vermont.

    V. Maintains risk management policies, including anti-hazing, that are in line with FIPG.

    VII. Support from advisor or alumnae.

     

    All ASSOCIATE members will agree to abide by NPC UNANIMOUS AGREEMENTS and policies.

    Clause 1: In order for an interest group to become a member of the Panhellenic Council, the group must meet the all requirements listed above. The interest group must then present a Petition for Membership to the Panhellenic Council that provides information proving that the interest group meets all of the preset requirements; including but not limited to: examples of values based programming and member development, involvement in the campus community, level of advisor or alumnae support, continued growth in membership, a copy of the current constitution and any other governing policies including risk management and anti-hazing policies. Also, the petition must include a letter of request signed by the entire membership and advisor(s).

     

    Clause 2: The interest group must present the Petition for Membership at a Panhellenic Council meeting and provide enough copies of all material for each member group of the Panhellenic Council as well as the Panhellenic Council Executive Board and Panhellenic Advisor. The Petition for Membership shall be voted on at the next Panhellenic Council meeting.

     

     

    ARTICLE IV: Officers

    1. The Executive Board officers of the University of Vermont Panhellenic Council shall consist of the President, Vice President of Standards, Vice President of Public Relations and Administration, Vice President of Finance, Vice President of Recruitment, Vice President of Scholarship, Vice President of Programming, Vice President of Philanthropy and Service, and Vice President of Leadership and Educational Development.

     

    2. The officers shall be delegates from organizations holding regular and associate membership in the University of Vermont Panhellenic Council. Delegates from organizations holding associate membership shall not be eligible to hold office unless such privileges are granted in the Constitution and Bylaws.

     

    3. The officers shall serve for a term of one year. The term of office begins no later than six weeks before the end of the fall semester.

     

    4. Any officer failing to perform her duties as outlined shall resign and a successor shall be designated by election or as provided in Article VII, Section 3.

     

    5. If any officer is unable to complete her term, her successor shall be designated by election or as provided in Article VII, Section 3.

     

     

    ARTICLE V: Meetings

    1. REGULAR: The University of Vermont Panhellenic Council shall hold at least one regular meeting annually.

     

    2. SPECIAL: A special meeting of the University of Vermont Panhellenic Council may be called by the President when necessary and shall be called by her upon the written request of any regular or associate member fraternity at the University of Vermont.

     

    3. The delegate from each regular, provisional or associate member fraternity shall be responsible for notifying her chapter members of all regular and special meetings of the University of Vermont Panhellenic Council.

     

    4. All meetings should follow Parliamentary Procedure.

     

    5. If a chapter delegate cannot be present at a meeting, a legitimate excuse and the name of a replacement must be submitted in writing to the Panhellenic Council President at least 24-hours prior to the designated meeting time.

     

    6. If a chapter delegate is absent at a Panhellenic Council Meeting and no alternate is sent in her place, the respective chapter shall be subject to a $20.00 fine to be paid to the Panhellenic Vice President of Finance.

     

     

    ARTICLE VI: The Panhellenic Council

    The administrative body of the University of Vermont Panhellenic Association shall be the University of Vermont Panhellenic Council.

     

    It shall be the duty of the Panhellenic Council to administer all business related to the overall welfare of the member organizations and to compile rules governing the Panhellenic Association, including membership, recruitment and pledging, which do not violate the sovereignty, rights and privileges of member fraternities.

     

    1. MEMBERSHIP:

    I. The University of Vermont Panhellenic Council shall be composed of one delegate and one alternate delegate from each regular, provisional and associate member group at University of Vermont as identified in Article III.

    II. The University of Vermont Alumnae Advisory Council shall be composed of one alumna advisor from each regular, provisional and associate member group at University of Vermont as identified in Article III.

     

    2. SELECTION OF DELEGATES AND ADVISORS: Delegates and alumnae advisors to Panhellenic Council shall be selected by their respective fraternity chapters to serve for a term of one year commencing no later than six weeks before the end of the school year. Whenever possible, the alternate delegate of one year shall be the delegate for the succeeding year.

     

    3. DELEGATE VACANCIES: When a delegate vacancy occurs, it shall be the responsibility of the fraternity concerned to select a replacement within two weeks and to notify the Panhellenic Council Vice President of Public Relations and Administration of her name, e-mail address and telephone number. When a meeting of the Panhellenic Council occurs while a delegate vacancy exists, the alternate delegate of the fraternity concerned shall fulfill the duties of the delegate in all cases, except that of President. The Vice President of Standards shall fulfill the duties of President.

     

    4. OFFICERS: The officers of the University of Vermont Panhellenic Association shall serve as the officers of its Panhellenic Council. These officers shall serve as the Executive Board of the Panhellenic Council and shall have such powers and duties as are prescribed in the Bylaws of the University of Vermont Panhellenic Council.

     

    5. MEETINGS: Regular meetings of the Panhellenic Council shall be held at a time and place established at the beginning of each college term or semester.

    I. SPECIAL MEETINGS of the Panhellenic Council may be called by the President when necessary and shall be called by her upon the written request of any member delegate of the Panhellenic Council.

    II. QUORUM. Two-thirds (or three-quarters) of the member fraternities shall constitute a quorum for the transaction of business.

     

    6. VOTING:

    I. The voting body of the University of Vermont Panhellenic Association shall be its Panhellenic Council.

    II. The voting members of the Panhellenic Council shall be the delegates of each fraternity holding Regular membership. The delegate from each group holding Associate membership shall be a voting member if the right is granted by the College Panhellenic Council as outlined in Article III. If a delegate is absent, the vote of her fraternity shall be cast by its alternate. If both delegate and alternate are absent, the vote may be cast by a member of the fraternity, providing her credentials have been presented in writing to the Council President prior to the meeting.

    III. Three-quarters of the voting members of the Panhellenic Council shall be required to establish membership recruitment rules, to determine Quota and to establish total chapter size, to set the date for pledging and to add a chapter. A majority vote shall be required to carry all other questions.

     

    7.  VOICE: The alternate delegates and members of the Alumnae Advisory Council shall have voice but no vote.

     

     

    ARTICLE VII: Panhellenic Advisor

    1. The Panhellenic Advisor shall be appointed by:

    I. The University of Vermont administration.

     

    2. The Panhellenic Advisor shall serve in an advisory capacity to the University of Vermont Panhellenic Council.

     

     

    ARTICLE VIII: Standing Committees

    The Panhellenic Council Executive Board shall appoint standing committees to carry out the work of the University of Vermont Panhellenic Council.

     

     

    ARTICLE IX: UNANIMOUS AGREEMENTS and Policies

    1. All members of the University of Vermont Panhellenic Council shall act in accordance with fundamental Panhellenic policies established by National Panhellenic Conference in the UNANIMOUS AGREEMENTS.

     

    2. All University of Vermont Panhellenic Council rules and policies shall be in harmony with those currently established by National Panhellenic Conference.

     

     

    ARTICLE X: Violations

    Violations of the National Panhellenic Conference UNANIMOUS AGREEMENTS, any regulations of this Constitution or its related Bylaws, of the Formal Recruitment Guidelines, of rules concerning matters other than membership recruitment, shall be adjudicated through the NPC Judicial Procedure as presented in the NPC Manual of Information.

     

     

    ARTICLE XI. AMENDMENTS

    This constitution may be amended by three-quarters vote of the voting members of University of Vermont Panhellenic Council, provided notice of the proposed amendment has been given in writing at the preceding regular meeting.

     

     

     

    BYLAWS

    Bylaws of the University of Vermont Panhellenic Council

     

     

    ARTICLE I: Finance

    1. FISCAL YEAR: The fiscal year of the University of Vermont Panhellenic Council shall be from August 1st to June 1st inclusive.

     

    2. CONTRACTS: The signatures of the President and the Vice President of Finance shall be required to bind the University of Vermont Panhellenic Council.

     

    3. CHECKS: All checks issued on behalf of the University of Vermont Panhellenic Council shall be signed by the President and the Vice President of Finance.

     

    4. PAYMENTS: All payments owed to the University of Vermont Panhellenic Council shall be given to the Vice President of Finance, who shall record them. Checks for payments shall be made payable to the University of Vermont Panhellenic Council.

     

    5. DUES:

    I. NPC College Panhellenic dues are paid yearly as invoiced by the NPC office.

    II. Panhellenic Association membership dues shall be an assessment per member and new member.

    III. The amount of such dues shall be determined by Panhellenic Council at its first meeting. The dues of each Panhellenic Association member fraternity shall be $20 per member and per new member. The amount of such dues can be changed if the need arises by the Panhellenic Council at its first meeting.

    IV. TIME AND PAYMENT: The dues of each Panhellenic Association member organization shall be payable at the beginning of each academic semester, two weeks after notice given by the Vice President of Finance. For each day late, a $25 fee will be added per chapter.

     

     

    ARTICLE II: Selection of Officers

    1. The officers of the University of Vermont Panhellenic Association shall be decided by a Slating Committee to select officers by election.

    I. The Panhellenic President is the chair of the Slating Committee, an ex-officio member, and is not included as a chapter representative.

    II. The Slating Committee shall be comprised of one upperclassmen representative from each organization with Regular Membership appointed by the chapter.

     

    2. The President, Vice President of Recruitment and Vice President of Standards should have served on the Panhellenic Council for at least one year, or be of junior or senior standing. President, Vice President of Recruitment, and Vice President of Standards will be selected by election.

     

    3. The offices of Vice President of Public Relations and Administration, Vice President of Finance, Vice President of Scholarship, Vice President of Programming, Vice President of Philanthropy and Service and Vice President of Leadership and Educational Development shall also be selected by election.

     

    4. All Panhellenic Executive Board members and Rho Gamma candidates must be in good standing and pending approval of their organization for selection.

     

     

    ARTICLE III: Officer Duties 

    Section 1: President

    The Panhellenic President shall:

                1. Have overall responsibility for the operation of the Panhellenic Council.

    2. Call and preside at all regular and special meetings of the University of Vermont Panhellenic Council.

    3.  Preside at all regular meetings of the Panhellenic Council and call and preside at its special meetings.

    4. Call and preside at all Panhellenic Council Executive Board meetings.

    5. Attend monthly Greek Alumni Association Council meetings.

    6. Review, approve and sign all Panhellenic Council checks and contracts involving the University of Vermont Panhellenic Council (if provided for in Article I, Finance).

    7. Serve as member ex-officio of all Panhellenic Council Committees.

    8. Alternate with President of IFC to preside on the selection committee for the Board of Trustees.

    9. Meet weekly with the designated advisor.

    10. Delegate and organize the NGLA award packets as well as attend the February/March conference.

                11. Complete the NPC Annual Report and send it to the NPC Area Advisor.

                12. Communicate regularly with the NPC Area Advisor.

                13. Have voice, but not vote in all Panhellenic Council meetings.

    14. Maintain a complete and up-to-date President’s file, which will include a copy of the current University of Vermont Panhellenic Council Constitution, Bylaws and Standing Rules; the current Panhellenic Council budget; the current NPC Manual of information and related materials, current correspondence and materials received from the NPC Area Advisor; copies of the College Panhellenic reports to the Area Advisor and other pertinent materials.

    15. Be a member of the junior class.

                16. Have maintained at least a 2.5 cumulative average.

    17. Has been an initiated member of a sorority for at least one academic year.

    18. Not be a chapter officer.

    19. Report as required to the National Panhellenic Conference Area Advisor.

    20. Represent Panhellenic to the Student Association and the University Administration.

    21. Work to implement new ideas for improving the Panhellenic Council and the University of Vermont Fraternity and Sorority Life community.

    22. Be informed by each Executive Board member concerning the various duties and functions that they perform.

    23. Be a delegate to any committee.

                24. Act as Chairperson of the Presidents Standing Committee.

    25. Coordinate all room assignments in regard to Formal Recruitment and act as the liaison between the Panhellenic Community and the University of Vermont Conference and Events Services.

    26.  Be responsible for reserving facilities for all Panhellenic Council events.

    27. Shall not be chapter officer.

     

    Section 2: Vice President of Standards

    The Vice President of Standards shall:

    1. Perform the duties of the President in her absence, inability to serve, or at her call.

    2. Serve as Chairwoman of the Judicial Board

                3. Perform all other duties usually pertaining to this office.

    4. Be a member of the junior class.

    5. Have maintained at least a 2.5 cumulative average.

    6. Has been an initiated member of a sorority for at least one academic year.

    7. Not be a chapter officer.

    8. Handle all recruitment infractions.

    9. Conduct community roundtables with all organizations’ risk management officers once a semester.

    10. Be responsible for reviewing and revising the Fraternity and Sorority Life Judicial Provisions with the Vice President of Standards of the Interfraternity Council.

    11. Review and revise the Constitution, Bylaws, and Formal Recruitment Guidelines of the University of Vermont Panhellenic Council.

    12. Be in charge New Member Orientation and the planning of any other risk management and safety related programming.

    13. Assist in the election process for the following year’s slate for the Executive Board of the Panhellenic Council.

     

    Section 3: Vice President of Public Relations and Administration

    The Vice President of Public Relations and Administration shall:

    1. Keep an up-to-date roll of the members of Panhellenic Council and call it at all Council meetings.

    2. Keep current statistics concerning the number of initiated members and new members of each Panhellenic Association member organization.

    3. Keep full minutes of all meetings of the University of Vermont Panhellenic Council, and a record of all action taken by the Executive Board.

    4. Maintain a complete and up-to-date file that will include the minutes of meetings of the University of Vermont Panhellenic Council from date of its organization; copies of all contracts made by the Panhellenic Council; and current correspondence.

    5. Be responsible for the official correspondence of the Panhellenic Council unless provided for otherwise.

    6. Send meeting minutes to the NPC Area Advisor.

    7. Be a member of the sophomore or junior class.

    8. Have maintained at least a 2.5 cumulative average.

    9. Has been an initiated member of a sorority for at least one academic year.

    10. Notify the Panhellenic Council of the time and place of all meetings.

    11. Be responsible for all correspondence of the Panhellenic Council.

    12. Acts as an ex-officio, non-voting member of all Panhellenic Committees.

    13. Be responsible for advising and informing all members of parliamentary procedure.

    14. Be responsible for all public relations concerning the activities and events sponsored by the Panhellenic Council.

    15. Shall act as the Chairperson of the Public Relations Standing Committee. 

    16. Have a creative eye for all marketing and public relations efforts.

    17. Promote the UVM Panhellenic Council in a just and inclusive manner.

    18. Be responsible for the all external marketing efforts of the Panhellenic Council throughout the year.

    19. Work closely with Vice President of Recruitment and Membership to create and implement a cohesive marketing plan for Formal Recruitment. All marketing efforts for Formal Recruitment should be solidified the semester prior in order to ensure they shall be easily implemented in the fall semester.

     

     

    Section 4: Vice President of Recruitment and Finance

    The Vice President of Recruitment and Finance shall:

    1. Be responsible for the general supervision of the finances of the University of Vermont Panhellenic Council.

    2. Be responsible for the preparation of the annual budget and, following its approval by the Panhellenic Council, for providing a copy to each University of Vermont Panhellenic Council member organization.

    3. Receive all payments due to the Panhellenic Council, collect all dues and give receipts.

    4. Be responsible for the prompt payment of the annual NPC dues and all bills of the University of Vermont Panhellenic Council. 

    5. Maintain up-to-date financial records, give a financial report at each regular meeting of the Panhellenic Council and an annual report at the close of her term of office.

    6. Sign Panhellenic Council contracts when authorized to do so. 

    7. Perform all other duties usually pertaining to this office.

    8. Make each Panhellenic Executive member aware of the budget limitations and work closely with the Executive council to stay within the budget.

    9. Receive all payments due to the Panhellenic Council; bill each member organization for any dues applicable, collect dues, and give receipts.

    10. Work in conjunction with the Inter-fraternity Council Treasurer to finance all events.

    11. Coordinate Panhellenic fundraisers when necessary.

    12. Direct the Rho Gamma Application selection with the assistance of the Fraternity and Sorority Life Advisor.

    13. Organize at least two Rho Gamma Retreats to be held before Formal Recruitment; at least one should be held in both the spring and fall semesters.

    14. Schedule and supervise all Rho Gamma events and activities.

    15. Be a member of the sophomore or junior class.

    16. Have maintained at least a 2.5 cumulative average.

    17. Have been an initiated member of a sorority for at least one academic year.

    18. Serve as Vice Chairwoman of the Judicial Board.

    19. Shall not be a chapter officer.

     

    Section 5: Vice President of Recruitment and Membership

    The Vice President of Recruitment and Membership shall:

    1. Direct the Panhellenic Recruitment Program in the fall and spring semesters.

    2. Develop or implement new recruitment ideas or formats when necessary.

    3. Work closely with the Chapter Recruitment chairpersons to direct and evaluate recruitment.

    4. Work closely with the Vice President of Public Relations and Administration on the marketing for Formal Recruitment.

    5. Shall act as Chairperson of the Recruitment Standing Committee.

    6. Advise, guide, and assist chapter recruitment chairs throughout recruitment.

    7. Organize dates for the following year’s recruitment.

    8.Be a member of the junior class.

    9. Have maintained at least a 2.5 cumulative average.

    10. Has been an initiated member of a sorority for at least one academic year, and must have participated in Formal Recruitment.

    11. Orchestrate opportunities for New Member engagement. 

    12. Not be a chapter officer.

    13. Use non-discrimination recruitment procedures.

     

    Section 6: Vice President of Scholarship

    The Vice President of Scholarship shall:

    1. Be responsible for coordinating academic programming as part of the University of Vermont Fraternity and Sorority Life Community.

    2. Sponsor academic and fraternity education workshops, lectures, or programs of general interest to the University Fraternity and Sorority Life Community at large.

    3. Work closely with scholarship chairpersons of each chapter.

    4. Be responsible for the presentation of Greek Awards.

    5. Be a member of the sophomore or junior class.

    6. Have maintained at least a 2.5 cumulative average.

    7. Has been an initiated member of a sorority for at least one academic year.

    8. Not be a chapter President or Recruitment Chairperson.

    9. Implement ideas and policies for the purpose of promoting lifelong learning.

      

    Section 7: Vice President of Programming

    The Vice President of Programming shall:

    1. Coordinate Greek Games, Greek Week, and hold community social programming.

    2. Be a member of the sophomore or junior class.

    3. Have maintained at least a 2.5 cumulative average.

    4. Has been an initiated member of a sorority for at least one academic year.

    5. Shall not be a chapter officer.

      

    Section 8: Vice President of Philanthropy and Service

    The Vice President of Philanthropy and Service shall:

    1. Be responsible for planning and coordinating philanthropic service projects for the community and/or the University.

    2. Work with the Panhellenic philanthropy chairs on Fraternity and Sorority Life community projects.

    3. Inform chapters of philanthropy and service opportunities on campus as well as in the community.

    4. Conduct community roundtables with all organizations’ philanthropy and service officers once a semester.

    5. Be a member of the sophomore or junior class.

    6. Have maintained at least a 2.5 cumulative average.

    7. Has been an initiated member of a sorority for at least one academic year.

    8. Maintain Panhellenic involvement in Rallython.

     

    Section 9: Vice President of Leadership and Educational Development

    The Vice President of Leadership and Educational Development shall:

    1. Foster leadership potential in Fraternity and Sorority Life members.

    2. Plan National Ritual Celebration Week, Panhellenic Spirit Week, National Hazing Prevention Week, and Inclusive Language Week.

    3. Coordinate with other executive members in the planning of social justice, diversity, Title IX, and other education programming.

    4. Host events that provide opportunities for leadership.

    5. Host events that promote relationships within the Fraternity and Sorority Life Community.

    6. Be a member of the sophomore or junior class.

    7. Have maintained at least a 2.5 cumulative average.

    8. Has been an initiated member of a sorority for at least one academic year.

     

     

    ARTICLE IV: The Executive Board 

    The Executive Board Shall:

    1. Appoint Standing and Special Committees and their chairmen and, in making these appointments, recognize representation from all member fraternities.

     

    2. Administer routine business between meetings of the Panhellenic Council when advisable and such other business as has been approved for action by Panhellenic Council Vote.

     

    3. Report all action taken by the Executive Board at the next regular meeting of the Panhellenic Council through the Recording Secretary, and record the action in the minutes of that meeting.

     

     

    ARTICLE V: Panhellenic Scholarship

    1. The University of Vermont Panhellenic sororities shall maintain a combined average semester GPA of 3.0.

     

    2. If individual chapters fall significantly below this standard, they will be recommended to the Panhellenic Vice President of Scholarship, who will be expected to suggest the resources necessary for the individual chapter to improve their academic achievement.

    I. Any chapter falling below this standard will be placed on academic probation for that following semester. Academic Probation is defined as not hosting or attending any social events for that semester. A social event is defined as one where alcohol is present. Chapters on academic probation are encouraged to continue to have philanthropy, service and sisterhood events that do not involve alcohol.

    II. The Vice President of Standards will follow up with the chapter placed on probation in the middle of the semester to check in on their academic status. If the chapter is showing significant improvement, they may be eligible to have a social event at the end of the semester, pending the Vice President of Standards and Fraternity and Sorority Life Advisor’s approval.

    III. If any chapter continues to fall below the required average GPA of 3.0 after the probationary semester, they may not be eligible for awards and/or participating in other Fraternity and Sorority Life events.

     

     

    ARTICLE VI: Public Relations and Administration

    1. The Panhellenic Council does not discriminate in any of its policies, procedures, or practices on the basis of race, color, national origin, ancestry, religion, age, physical disability, medical condition, sexual orientation, marital status, or citizenship. Therefore, all events that are publicized should have an Accommodations Clause stating that accommodations are available for that particular event. It should also indicate whom to contact for these accommodations. (i.e. on flyers, social media websites, etc.)

     

    2. All chapters are responsible for any apparel or lettered items that are ordered from online vendors. They must be appropriate, meaning that they send a positive message and do not degrade that organization or the University of Vermont in any way.

     

     

    ARTICLE VII: Standing Committees

    The Standing Committees of the University of Vermont Panhellenic Council shall be: the President Standing Committee, Standards Board, Recruitment Standing Committee, Programming Standing Committee, Public Relations Standing Committee, Philanthropy Standing Committee, and the Academic Excellence Committee.

     

    The Standing Committees shall serve a term of one year. Such term of office is to begin no later than six weeks before the end of the fall semester. A committee Chairman or member may be appointed to serve for a further term of office. Immediately following the selection of officers for the ensuring year, the President-elect shall call a meeting of the Executive Board to appoint committee Chairmen and members.

     

    1. President Standing Committee

    I. MEMBERSHIP: This Committee shall consist of the President of the Panhellenic Council as Chairperson, along with the chapter presidents.

    II. DUTIES: It shall be the duty of the President Standing Committee to promote the general welfare of the University of Vermont Fraternity and Sorority Life Community and the Panhellenic Council.

     

    2. Standards Board

    I. MEMBERSHIP: This Committee shall consist of the Vice President of Standards as Chairperson, the Vice President of Finance as Vice Chairperson, and six women from any chapter will be selected by an application and interview process held by the Vice President of Standards from individuals that apply to be justices on the Standards Board, ideally one woman from each chapter will be selected. The Fraternity and Sorority Life Advisor will serve as an ex-officio member of the committee.

    II. DUTIES: It shall be the Standards Board’s duty to adjudicate violations of the NPC UNANIMOUS AGREEMENTS, Constitution, Bylaws, Standing Rules, and Formal Recruitment Guidelines of the University of Vermont Panhellenic Association unable to be resolved through Mediation.

     

    3. Recruitment Standing Committee

    I. MEMBERSHIP: This Committee shall consist of the Vice President of Recruitment as Chairperson and the Recruitment Chairmen of the chapters.

    II. DUTIES: The Committee shall be responsible for all Panhellenic Council matters related to the Recruitment/Membership Selection. This Committee will be responsible for implementing the use of the Recruitment Computer System. Following each Recruitment/ Membership Selection period, the Chairperson shall present a full report, including recommendations to the Panhellenic Council.

     

    4. Programming Standing Committee

    I. MEMBERSHIP: This Committee shall consist of the Vice President of Programming as Chairperson, along with the Activity Chairs of the chapters.

    II. DUTIES: The Programming Standing Committee shall be responsible for the planning and supervising of all social activities and events of the University of Vermont Panhellenic Council (Greek Games and Greek Awards). This Committee shall be responsible for keeping a current calendar of all social events of the Panhellenic Council member fraternity and of major campus events.

                 

    5. Public Relations Committee

    I. MEMBERSHIP: This Committee shall consist of the Vice President of Public Relations and Administration as Chairperson, the Panhellenic Executive Board, and the Public Relations Chairs of the respective sorority chapters.

    II. DUTIES: The Public Relations Committee shall be responsible for all forms of publicity dealing with the University of Vermont Panhellenic Council. This Committee shall make sure that the news media is kept informed of favorable publicity about the Panhellenic Association and its member fraternities.

     

    6. Philanthropy and Service Standing Committee

    I. MEMBERSHIP: This Committee shall consist of the Vice President of Philanthropy and Service as Chairperson along with the Philanthropy and Service Chairs of the chapters.

    II. DUTIES: The Philanthropy and Service Standing Committee shall be responsible in coordinating and organizing all philanthropic events that shall occur.

     

    7. Academic Excellence Committee

    I. MEMBERSHIP: This Committee shall consist of the Vice President of Scholarship as Chairperson along with the respective Scholarship Chairs of the chapters.

    II. DUTIES: The Academic Excellence Committee shall be responsible for all matters pertaining to the promotion of superior scholarship as basic to intellectual achievement.

     

     

    ARTICLE VIII: Administration of Membership Recruitment

    1. Membership recruitment shall be held in the fall. Formal Recruitment should start in the month of September.

     

    2. All membership events shall be held in the chapter houses or campus facilities.

     

    3. Every regularly enrolled new member, initiate or affiliate of a chapter shall be counted in the Chapter Total.

    I. Chapters must provide a list of pledged, initiated, and affiliated members (a roster) to the President of the Panhellenic Council and the Panhellenic Advisor by the first Wednesday of the first week of classes each semester.

    II. Any termination or other change in membership shall be reported to the President of the Panhellenic Council and the Panhellenic Advisor no later than 24-hours after it has occurred.

     

    4. Summer contacts will be referred to the fall semester’s Vice President of Recruitment.

     

    5. Chapter budgets will be set by the Vice President of Recruitment before the recruitment period begins.

     

    6. Active chapter members are permitted to wear their letters during recruitment so to promote the Fraternity and Sorority Life Community. Minimal contact with potential new members will be expected.

     

    7. All chapters will regulate their schedule of events so that each has agreed to hold the same type of “entertainment” at each recruitment party.

     

    8. There are to be no outside decorations and no recruitment entertainment outside of the chapter recruitment structure.

     

    9. No gifts, favors, preference letters shall be given to potential new members until they have accepted bids to avoid inappropriate actions which could be misinterpreted by potential new members.

     

    10. An itemized recruitment budget for each chapter will be due to the Vice President of Recruitment no later than two weeks after Bid Day.

     

    11. Bid Day is considered a part of the Formal Recruitment. There shall be no men and no alcoholic beverages during recruitment.

     

    12. Continuous Open Bidding is permitted in order to fulfill quota and/or Total.

    I. If a potential new member is living in the resident halls, each chapter’s recruitment chair is to provide the times and dates that bids will be distributed to the Vice President of Recruitment one week prior to distribution. The chapters also need to specify if they would like someone from the Residential Life Staff available to let them into the building.

    II. The Vice President of Recruitment is to e-mail Residential Life (reslife@uvm.edu) 72-hours prior to bid distribution. This e-mail will then be forwarded to the Resident Directors and Resident Advisor.

    III. Each chapter is only allowed to have ten members present when distributing bids in the Resident Halls.

    IV. Singing and cheering can only be done on the floor that the new member receiving the bid lives on.

     

     

    ARTICLE IX: New Members and Initiation

    1. A woman must be a regularly matriculated student to be eligible for membership recruitment and new member period.

     

    2. A Panhellenic Association member fraternity may not issue an invitation to membership a woman during any school recess.

     

    3. A new member may be initiated whenever she has met the requirements of the fraternity to which she joined.

     

     

    ARTICLE X: Hazing

    All forms of hazing, new member day and/or pre-initiation activities that are defined as hazing shall be banned.

     

    Hazing is defined as any action or situation with or without consent that recklessly, intentionally or unintentionally endangers the mental or physical health or safety of a student, or creates risk of injury, or causes discomfort, embarrassment, harassment or ridicule or that willfully destroys or removes public or private property.

     

    Such activities and situations include, but are not limited to, creation of excessive fatigue; physical and psychological shocks; wearing apparel that is conspicuous and not normally in good taste; engaging in public stunts and jokes; participating in treasure or scavenger hunts; morally degrading or humiliating games and activities; late night sessions that interfere with scholastic activities or normal sleep patterns; and any other activities that are not consistent with fraternal law, ritual or the regulations and policies of the member fraternity or the educational institution. All member groups will affirm their policies on hazing and inform their membership of this NPC position on hazing through mailings and through their inter/national magazines.

     

     

    ARTICLE XI: Extension

    1. When all NPC chapters at the University of Vermont are close to or over total, the Panhellenic Council shall consider raising Total or adding another chapter.

     

    2. Such a chapter shall be organized through colonization by an NPC fraternity or through organization of a local sorority, which may petition an NPC fraternity for a chapter.

     

    3. Consideration should be given to NPC fraternities that have previously had chapters on the campus and to those NPC fraternities that have filed letters expressing an interest in the campus. (UNANIMOUS AGREEMENTS– Agreement on Extension.)

     

    4. Only Regular members of the College Panhellenic Council shall vote on extension matters.

     

     

    ARTICLE XII: Violations

    Any dispute arising out of the violation of the NPC UNANIMOUS AGREEMENTS, the NPC Manual of Information, the University of Vermont Panhellenic Council Constitution and Bylaws, Standing Rules, and Formal Recruitment Guidelines shall be addressed through the NPC Judicial Procedure as stated in the NPC UNANIMOUS AGREEMENTS, the NPC Manual of Information, and as included in the University of Vermont Panhellenic Bylaws as adopted on August 14, 2015.

     

    College Panhellenics that have only two member groups should contact their NPC Delegates and NPC Area Advisor to negotiate a resolution to the matter in conflict if the matter cannot be resolved through mediation or a judicial hearing before filing an Appeal to the NPC College Panhellenic’s Judicial Appeals Committee.

     

     

    ARTICLE XIII: Rules of Order

    The University of Vermont Panhellenic Council shall be governed by Robert’s Rules of Order Newly Revised except in matters specifically provided for in this Constitution, Bylaws, and Standing Rules.

     

     

    ARTICLE XIV: Amendments

     These Bylaws may be amended by three-quarters vote of the voting members of Panhellenic Council, provided notice of the proposal amendment has been given in writing at the preceding regular meeting.

     

     

    ARTICLE XV: Accommodations

    The Panhellenic Council does not discriminate in any of its policies, procedures, or practices on the basis of race, color, national origin, ancestry, religion, age, physical disability, medical condition, sexual orientation, marital status, or citizenship. Therefore, all events that are publicized should have an Accommodations Clause stating that accommodations are available for that particular event. It should also indicate whom to contact for these accommodations (i.e. on flyers, social media websites, or broadcasted).