IFC Bylaws

  • CONSTITUTION OF

    THE INTERFRATERNITY COUNCIL

    UNIVERSITY OF VERMONT

     

    IFC Bylaws & Constitution

     

    Updated October 29th 2013

    PREAMBLE

    The Interfraternity Council shall be the supervisory body of all member fraternities at the

    University of Vermont. The council shall promote and facilitate the fraternal community, and all

    powers granted by the fraternity chapters shall be vested in the Interfraternity Council.

    Recognizing that the fraternity chapter at the University of Vermont exist through the consent

    and encouragement of the university administration and also recognize that the sound

    Interfraternity, University-Fraternity, and Community-Fraternity relationships are needed to

    promote and perpetuate the best interest of the University of Vermont, the community, and the

    fraternal community, we, the undergraduate men of, do hereby establish the Interfraternity

    Council of the University of Vermont and accept the following as basic objectives for member

    fraternities of this council.

    I. That the objectives and the activities of the fraternity should be in accord with the aims and

    purposes of the institution at which it has chapters.

    II. That the primary loyalty and responsibility of a student is his relation with his institution and

    that the association of any group of students as a chapter of a fraternity involves the definite

    responsibility of the group for the conduct of the individual.

    III. That the fraternity should promote conduct consistent with good morals and good taste.

    IV. That the fraternity should create an atmosphere which will stimulate substantial intellectual

    achievement.

    V. That the fraternity should maintain sanitary, safe, and wholesome physical conditions in the

    chapter house.

    VI. That the fraternity should implement principles of sound business practice both in chapter

    finances and the business relations of its members.

    ARTICLE I: NAME

    The general name of this organization shall be the “Interfraternity Council of the University of

    Vermont” hereinafter referred to as the Interfraternity Council or IFC.

    ARTICLE II: PURPOSE AND ROLE

    The Interfraternity Council of the University of Vermont shall be the student organization

    responsible for upholding the standards, values and roles of the fraternity system and its

    individual chapters. The role of the IFC shall be to promote, to the best of its ability, the “Basic

    Expectations of Fraternity Membership,” as stated by the North American Interfraternity

    Conference’s Commission on Values and Ethics:

    1. I will strive for academic achievement and practice academic integrity.

    2. I will respect the dignity of all persons; therefore, I will not physically, psychologically or

    sexually abuse or haze any human being.

    3. I will protect the health and safety of all human beings.

    4. I will respect my property and the property of others; therefore, I will not abuse nor tolerate

    the abuse of property.

    5. I will meet my financial obligations in a timely manner.

    6. I will neither use nor support the use of illegal drugs; I will neither abuse nor support the abuse

    of alcohol.

    7. I acknowledge that a clean and attractive environment is essential to both physical and mental

    health; therefore, I will do all in my power to see that the chapter property is properly cleaned

    and maintained.

    8. I will strive to incorporate in my daily life the ideals expressed in my fraternity ritual.

    9. I will challenge all my fraternity members to abide by these obligations and will confront

    those who violate them.

    In addition to living these “Basic Expectations” to their fullest, the Interfraternity Council is

    responsible for enforcing any policies that apply to the fraternity community and the

    Interfraternity Council of the University of Vermont.

    ARTICLE III: MEMBERSHIP

    Section 1: Membership

    1. Any inter/national chapter, colony or local fraternity shall be incorporated into IFC after it has

    submitted a petition and received a two-thirds (2/3) affirmative vote of IFC members in

    attendance.

    2. The petition specified above must include the following: name of petitioning fraternity, name

    of advisor and a copy of the organization’s Constitution and Bylaws.

    3. Any organization duly recognized by the University of Vermont and the IFC, following the

    date of ratification of this Constitution, shall be considered a member following approval of its

    petition by the IFC.

    4. A group shall hold status of full membership if it meets the requirements of good standing as

    defined by IFC. Good Standing shall be defined in Article I of the By- Laws of this Constitution.

    ARTICLE IV: EXECUTIVE BOARD

    Section 1: Executive Board

    1. The Executive Board shall be composed of the following elected officers:

    1) President; 2) Vice President of Standards & Finance; 3) Vice President of Programming &

    Recruitment; 4) Vice President of Communications; 5) Vice President of Scholarship &

    Philanthropy/Service

    2. The above elected officers shall not be allowed to serve as the sole IFC representative/delegate

    of his fraternity at regular meetings while holding office.

    3. The above elected officers shall not hold position as chapter president of his affiliated chapter.

    4. Each elected officer of the IFC must be an initiated member of his respective fraternity for at

    least one semester prior to election and his status must remain active (initiated) during his entire

    term of office.

    5. It shall be the duty of the Executive Board to approve by a simple majority vote the

    appointment of all chairs and members of their respective committees.

    6. Any officer failing to carry out his duties shall be referred to the Judicial Board for review and

    recommendations upon request of an IFC officer. The recommendation of the Judicial Board

    shall then be brought before the IFC for approval – 2/3 votes.

    7. The IFC President shall be empowered to establish special meetings of the Executive

    Board and/or all IFC members as deemed necessary on matters that concern interfraternal affairs

    given 12 hours notices.

    8. The chair of the Executive Board (IFC President) shall otherwise be required to attempt to

    secure the advice and consent of executive members on any matter or subject that may affect the

    aggregate IFC community.

    9. All elected officers shall deliver an annual report to the Interfraternity Council at the meeting

    preceding annual elections. The report should describe the activities carried out during their term

    and offer suggestions for their successors.

    10. The officers of the IFC must maintain a cumulative grade point average of 2.7.

    Section 2: Succession

    1. The Vice President of Standards & Finance shall act as President in the case of absence or

    inability of the President to discharge his powers and duties.

    2. If the Executive President cannot fulfill the duties of the President, it will then follow in the

    order of 1) Vice President of Programming & Recruitment; 2) Vice President of

    Communications; 3) Vice President of Scholarship & Philanthropy/Service

    3. If an elected position is unoccupied due to resignation or impeachment, then the

    Executive Board will appoint an interim officer until an election can occur.

    Section 3: General

    1. The executive officers shall be required to perform all duties, necessary and proper, to

    successfully complete the requirements of their office that are in accordance with this

    Constitution, Bylaws, Student Code of Conduct or any other applicable form of law.

    2. No Executive officer is allowed to miss any IFC Meeting, Activity, or Program unexcused.

    ARTICLE V: MEETINGS

    Section 1: Regular Meetings

    1. Regular IFC meetings will be held weekly.

    Section 2: Special Meetings.

    1. Special meetings may be called by the IFC president given 12 hours notice.

    2. Special meetings may also be convened upon the request of the IFC Advisor or the written

    petitions of representatives from three (3) member fraternities.

    Section 3: Quorum

    1. Regular Meetings: A simple voting majority of members shall constitute a quorum to do

    business for regular meetings.

    2. Special meetings: A two-thirds (2/3) majority of voting members shall be deemed sufficient to

    establish a quorum.

    Section 4: Meeting Attire

    1. Dress code for IFC meetings will be business casual. This includes but is not limited to

    wearing a collared shirt or sweater and dress shoes. T-Shirts, hooded sweatshirts, sneakers, opentoed

    shoes, ripped or torn clothing, and hats will not be tolerated.

    2. Any IFC delegate or Executive Board member in violation of this dress code can be asked to

    leave the meeting at the discretion of the IFC president. This will count as an unexcused absence

    from IFC meeting.

    Section 5: Absences

    1. The absence of any member fraternity from any regular or special meeting of the council shall

    result in the levying of a fine initially in the amount of $25 and doubling with each subsequent

    absence. For example, the first missed meeting would result in a fine of $25; the second missed

    meeting would result in a fine of $50; the third missed meeting would result in a fine of $100,

    and so on.

    2. Any member fraternity absent from 2 meetings during one IFC term will not be in Good

    Standing, and therefore they will lose their IFC voting privileges.

    Section 6: Parliamentary Procedure

    1. Meetings shall be conducted by Robert’s Rules of Order.

    ARTICLE VI: CONSTITUTION, AMENDMENTS, BYLAWS AND RATIFICATION

    Section 1: Constitution

    1. The Constitution shall be read to the members present at the IFC’s last regular meeting of each

    semester.

    2. Each member fraternity of the IFC shall be presented with a copy of the Constitution and

    Bylaws upon membership and upon amendments/changes.

    Section 2: Amendments

    1. Proposed amendments must be read, discussed and voted on at two consecutive meetings. At

    the initial meeting, the proposed amendment(s) shall be presented and discussed, but not voted

    upon. At the following meeting, the proposed amendment(s) shall be voted on by the IFC

    representatives in good standing.

    2. A two-thirds (2/3) vote of all member fraternities belonging to IFC, in good standing, shall be

    required for passage.

    Section 3: Bylaws

    1. Bylaws may be adopted, changed or modified by a two-thirds (2/3) majority of the IFC

    membership in good standing.

    2. The proposed Bylaws must be presented at two consecutive meetings in the same manner as

    proposed amendments to secure passage.

    Section 4: Ratification

    1. This Constitution shall become effective upon a two-thirds (2/3) vote of the voting

    membership of IFC in good standing.

    BYLAWS OF THE INTERFRATERNITY COUNCIL

    THE UNIVERSITY OF VERMONT

    ARTICLE I: MEMBERSHIP REQUIREMENTS

    Section 1: Good Standing

    In order to continue as an active fraternity on the University of Vermont campus a fraternity

    must be in good standing with the Interfraternity Council (IFC) and the University. Good

    Standing is defined in the following ways listed below:

    1. All member fraternities shall abide by the constitution, bylaws and other regulations applied to

    the IFC and its member fraternities, as well as those regulations set forth by the University of

    Vermont.

    2. The names of all initiated members must be filed no later than one week following the first

    day of classes each semester. The names of new members/pledges must also be submitted to the

    Interfraternity Council within one week of bid acceptance to be considered a member of the

    fraternity.

    3. All member fraternities shall pay twenty (20) dollars for each new member/pledge and

    initiated member on the chapter’s roster each semester and turned in to the Student Life Office

    by the determined due date established by the Vice President of Standards & Finance.

    4. Member chapter are required to attend meetings as stated in the by-laws.

    5. Member chapter must have a Chapter and Faculty/ Staff Advisor.

    6. Member chapter are required to maintain a cumulative GPA at or above 2.7.

    Section 2: Deficiency

    1. Any member fraternity not in Good Standing with the Interfraternity Council will be required

    to have a hearing with the IFC Vice President of Standards & Finance

    2. Chapters not in Good Standing will lose their IFC voting privileges indefinitely and will not

    be eligible for UVM Fraternity & Sorority Life Awards.

    ARTICLE II: VOTING AND ELECTIONS

    Section 1: Policies

    1. Member fraternities in good standing shall be entitled to have one (1) vote through its chapter

    delegate.

    2. A simple majority vote of members present shall be sufficient for passage in all matters unless

    otherwise specified by this Constitution and/or the Bylaws of the IFC.

    3. Any chapter whose delegate (or his alternate) is absent from two (2) meetings shall cause his

    fraternity to sacrifice their voting privileges for the remainder of the semester.

    4. Upon the request of any fraternity representative in good standing and passed by simple

    majority of IFC, any matter may be tabled until the next IFC meeting at which time it must be

    discussed.

    Section 2: Slating and Election Process for Executive Board Members

    1. Applications for the five (5) positions of the Interfraternity Council will be available the last

    IFC Meeting in October.

    2. Applications will be a due a week from when applications are released

    3. The week applications are received the IFC Slating Committee will convene to interview all

    applicants for the position(s) that they applied for

    4. The IFC Slating Committee will consist of the outgoing President of each of the

    organizations that are represented in the IFC, that are in good standing with the Fraternity &

    Sorority Life Office, and the University of Vermont. If the President cannot be in attendance,

    the President will send a designee to attend in their place.

    5. The slating committee will be chaired by the outgoing IFC President, unless they are running

    for a reelection, then it will be chaired by the outgoing Vice President of Standards &

    Finance

    6. The Committee will interview each individual candidate with a prescribed set of questions

    that relates to their skills and knowledge to the position

    7. After all questions have been asked, the candidate will be able to ask any questions

    8. No deliberation will happen until after all candidates have been interviewed

    9. Deliberation of slating will occur immediately after all candidates have been interviewed

    10. Deliberation will consist of slating each position beginning with the IFC President.

    11. In the process of slating, the President, Vice President of Standards & Finance and Vice

    President of Programming & Recruitment are highly recommended to not to be from the

    same chapter

    12. Once all spots have been filled, the slate is forwarded to a vote at the next IFC Meeting

    13. The following IFC Meeting the new and exiting boards will run the meeting concurrently,

    ending the meeting with an officer induction.

    14. Persons eligible for election or continuation in office must be a UVM fraternity member

    having a cumulative GPA or past semester GPA of 2.7 or greater. Each candidate’s fraternity

    must be in good standing with IFC, in order for the candidate to be considered eligible for

    office.

    15. Upon vacancy of an executive position, a special election will be held. The vacancy will be

    announced at the first meeting after the vacancy occurs, with election occurring no longer

    than two weeks after the announcement.

    Section 3: Deficiency

    1. If a fraternity or nominee fails in any of the above stated responsibilities or incurs additional

    unstated infractions of a serious nature, the chapter president or a representative of the fraternity

    will be notified of the chapter’s failures to perform at an acceptable level. If, after a reasonable

    time, the problem is not corrected or if a violation occurs a second time, then the chapter will be

    notified of a hearing following the Fraternity & Sorority Review Board procedures to determine

    if it is in the best interest of the students, the fraternity community and the University for the

    chapter in violation to participate in any Fraternity & Sorority/University event(s) or continue its

    existence on campus.

    ARTICLE III: DUTIES/RESPONSIBILITIES OF OFFICERS

    Section 1: President

    1. Provide an agenda and assure all meetings within his jurisdiction are conducted properly and

    efficiently.

    2. Appoint committee members and chairs with the advice and consent of the Executive Board.

    3. Appoint persons/committees/task force to temporary positions to research and/or perform

    special functions.

    4. Prepare an annual report to be submitted at appropriate conferences.

    5. Maintain regular office hours and perform all duties deemed necessary by the IFC or stated

    elsewhere in this Constitution.

    6. Preside at all meetings of the IFC as chairman, as a non-voting member, except in the case of a

    tie.

    7. Maintain on file the Constitution, Bylaws and rules of the IFC.

    8. Delegate responsibilities to the IFC Executive Board and assure these responsibilities are

    being fulfilled.

    9. Initiate ideas for positive Fraternity & Sorority relations on-campus and assure the efficiency

    and effectiveness of the IFC in promoting them.

    10. Serve as a contact person for the IFC, both with the IFC Advisor and individual member

    fraternities.

    11. Represent the IFC and Fraternity Men of UVM at appropriate university meetings/events.

    12. Consult with the IFC Advisor on questions and/or problems that may arise.

    13. Work with the Panhellenic President on maintaining open communication and jointly

    managing Fraternity & Sorority Community events and activities.

    14. Attend all the IFC Executive Board and Council meetings

    15. Coordinate the election process for new officers and committee chairs.

    16. Coordinate constitutional, bylaw and officer duty revisions.

    17. Represent the Interfraternity Council at all Fraternity & Sorority Review Board meetings

    involving a member fraternity chapter as a non-voting member, except in the case of a tie, except

    in cases of his own chapter.

    18. Uphold the IFC Constitution and Bylaws, as well as all other policies applied to IFC and its

    member fraternities.

    19. Attend any conference deemed appropriate by the Interfraternity Council.

    Section 2: Vice President of Standards & Finance

    1. Coordinate new officer training and transition following the annual elections.

    2. Coordinate with the Panhellenic Vice President of Standards and Vice President of Finance

    3. Conduct all business regarding violations of the Panhellenic/IFC Constitutions and Bylaws,

    Panhellenic//IFC Alcohol Policy, and anything that violates the spirit of the

    4. IFC Community.

    5. Work in coordination with the Panhellenic Council Vice President of Standards in

    interviewing and appointing sorority women and fraternity men to serve as justices of the

    Fraternity & Sorority Judicial Board.

    6. Work with the Panhellenic Council Vice President of Standards and the IFC Advisor to train

    all justices on their responsibilities.

    7. Serve as Head Justice of the Judicial Board, except in cases where their chapter is under

    review, in which the President shall serve as Head Justice.

    8. Record and maintain all files of cases heard by the Fraternity & Sorority Review Board, in

    confidence.

    9. Organize new member orientation each spring semester working with the IFC Advisor and

    the Panhellenic Council Vice President of Standards

    10. Organize and maintain the Adopt-A-Cop program for the Fraternity & Sorority community

    as well as any other risk management related programs.

    11. Maintain an accurate financial record of all IFC transactions that will be published and

    distributed at the first meeting of each month.

    12. Present an itemized annual budget for the calendar year beginning January 1 that may be

    discussed for purposes of adoption at any regular IFC meeting.

    13. Require a January audit of the previous year and collection of all bills, dues and other monies

    owed to IFC.

    14. Assess and collect all membership dues each semester.

    15. Pay all bills promptly.

    16. Establish and enforce the IFC budget for the year.

    17. Establish a system of payment to include invoices and paid receipts

    18. Meet bi-weekly with the Panhellenic Council’s Vice President of Finance to discuss joint

    financial obligations.

    19. Assess fines when financial sanctioning is necessary.

    20. Maintain neat and accurate records of all the IFC financial transactions.

    21. Manage correspondence between IFC and other organizations/individuals.

    22. Inform member fraternities of any loss of voting privileges due to a lack of fulfillment of

    financial obligations.

    23. Attend all IFC Executive Board and Council meetings.

    24. Uphold the IFC Constitution and Bylaws, as well as any other policies applied to IFC and its

    member fraternities.

    Section 3: Vice President of Programming & Recruitment

    1. Coordinate Greek Games and Greek Week with the Vice President of Programming of the

    Panhellenic Council.

    2. Deliver an annual report of the activities carried out under his directions and provides

    suggestions for his successor, during the end of his term of office.

    3. Attend all IFC Executive Board meetings and Council meetings.

    4. Uphold the IFC Constitution and Bylaws, as well as any other policies applied to IFC and its

    member fraternities.

    5. Assure that all fraternity recruitment activities are carried out in a manner that is consistent

    with the established rules and regulations governing fraternity recruitment.

    6. Meet on a semester basis with the various recruitment chairs of each fraternity and aid

    individual chapters with recruitment programs.

    7. Coordinate with Panhellenic Council’s Vice President of Programming.

    8. Deliver an annual report of the activities carried out under his directions and provide

    suggestions for his successor, during the end of his term of office.

    9. Organize all IFC Recruitment activities.

    10. Develop recruitment publications and promotions

    11. Attend all IFC Executive Board and Council meetings.

    12. Uphold the IFC Constitution and Bylaws, as well as any other policies applied to IFC and its

    member fraternities.

    Section 4: Vice President of Communications

    1. Publicize the IFC-sponsored events/activities in the appropriate media forms.

    2. Inform all necessary publics and campus organizations of IFC achievements and related

    activities.

    3. Promote all IFC special events.

    4. Maintain up-to-date IFC phone/address/e-mail lists.

    5. Promote/organize any short term events/projects as deemed necessary by the IFC.

    6. Process and properly distribute all communications.

    7. Record minutes of all Executive Board meetings and Delegate meetings.

    8. Oversee and keep current all information on the Interfraternity Council Website and Facebook

    Page or supervise the cabinet member designated for task.

    9. Maintain an accurate file of all IFC minutes and correspondence.

    10. Attend all Council meetings.

    11. Uphold the IFC Constitution and Bylaws, as well as all other policies applied to IFC and its

    member fraternities.

    12. Attend all IFC Executive Board and Council meetings.

    13. Uphold the IFC Constitution and Bylaws, as well as any other policies applied to IFC and its

    member fraternities.

    Section 5: Vice President of Scholarship & Philanthropy/Service

    1. Inform IFC of all study skill seminars and academic educational seminars.

    2. Coordinate Greek Ball with the Vice President of Scholarship of the Panhellenic Council.

    3. Provide recognition to high achieving academic men.

    4. Promote scholarship throughout the fraternity system.

    5. Formulate a scholarship resource manual, which will contain each chapter’s scholarship

    program.

    6. Conduct regular scholarship improvement workshops.

    7. Coordinate with Panhellenic Council’s Vice President of Scholarship and Vice President of

    Philanthropy and Community Service.

    8. Establish and coordinate philanthropy and community service projects throughout the year

    for the community.

    9. Work with the Panhellenic Council’s Vice President of Philanthropy and Community Service

    to coordinate co-sponsored projects.

    10. Act as a guide and resource in helping and encouraging member chapters to establish their

    own service projects and oversee the community service and philanthropy chairs of the

    member chapters by providing roundtable discussions and informational resources for

    effectiveness in their positions.

    11. Maintain accurate records of IFC and individual chapter community service and philanthropy

    events.

    12. Attend all IFC Executive Board meetings and Council meetings.

    13. Uphold the IFC Constitution and Bylaws, as well as any other policies applied to IFC and its

    member fraternities.

    ARTICLE IV: DUTIES/RESPONSIBILITIES OF IFC STANDING COMMITTEE CHAIRS

    Section 1: Cabinet

    1. A portion of the administrative authority shall be vested in the Cabinet, which will serve as a

    selective IFC sounding board for the introduction of new policies and programs. The Cabinet

    shall be composed of all IFC committee chairs. The IFC delegates shall serve as the committee

    chairs. The meeting times will be announced when needed at the discretion of the IFC President

    or his designated assignee(s). All Cabinet members must maintain a cumulative GPA of 2.3 or

    above.

    Section 2: Greek Publication Chair

    1. Collect information from all member fraternities; input text; design layout; edit with IFC

    Advisor; and, distribute publication.

    2. The publication will consist of information pertaining to leadership, chapter updates and all f

    raternity related events/activities.

    3. Work with Panhellenic Council’s Fraternity & Sorority Column co-chairs cooperatively to

    complete publication.

    4. Attend all Council meetings.

    5. Uphold the IFC Constitution and Bylaws, as well as all other policies applied to IFC and its

    member fraternities.

    Section 3: Fundraising Chair

    1. Plan and organize events that will increase IFC revenues by a minimum of $1,000 per

    semester.

    2. Acquire approval by the IFC Executive Board and IFC Advisor on revenue plans.

    3. Attend all Council meetings.

    4. Uphold the IFC Constitution and Bylaws, as well as all other policies applied to IFC and its

    member fraternities.

    Section 4: Intramural Chair

    1. Tabulate, compile report and distribute point totals on periodic basis at all regular

    IFC meetings.

    2. Hold meetings with the Chapter Intramural Chairs to resolve disputes or implement positive

    changes.

    3. Announce deadline for applicants to register in events.

    4. Present designated awards and the overall traveling trophy to the overall champions, at the

    close of each semester.

    5. Attend all Council meetings.

    6. Uphold the IFC Constitution and Bylaws, as well as all other policies applied to IFC and its

    member fraternities.

    Section 5: Greek Week Overall Co-Chair

    1. (From the time of his selection at the end of the Spring Semester to the end of

    Greek Week)

    2. Provide information to the IFC President and/or IFC Advisor to be reported at all regular IFC

    meetings.

    3. Serve as one of the two undergraduate student advisors of an undergraduate planning

    committee.

    4. Oversee the planning and facilitating of the activities and events of Greek Week.

    5. Meet with his Panhellenic counterpart, the IFC Advisor and the Greek Week committee on a

    weekly basis.

    6. Attend IFC weekly meeting when necessary.

    7. Uphold the IFC Constitution and its Bylaws, as well as all other policies applied to IFC and its

    member fraternities.

    Section 6: IRA Liaison

    1. The Inter Residence Association Liaison shall attend all IRA meetings. He shall inform the

    Interfraternity Council of all happenings of the Inter Residence Association. He shall further

    better communication between the Interfraternity Council and IRA.

    Section 7: Career Services Liaison

    1. The Career Services Liaison shall serve as the liaison between the UVM Career Services and

    the Interfraternity Council. He shall notify all chapters of the services and programs available at

    the Career Services Department. He shall also be a resource for career tips and announcements.

    Section 8: Greek Relations Chair

    1. The Greek Relations Chair shall plan and coordinate events that will increase relations within

    the Fraternity & Sorority Community and more specifically within the IFC Community.

    2. Uphold the IFC Constitution and its Bylaws, as well as all other policies applied to IFC and its

    member fraternities.

    Section 9: Historian

    1. The Historian shall be required to keep an updated history of the University of

    Vermont Fraternity & Sorority community and collect information to create a yearly IFC annual

    report that is displayed on the website.

    2. The Historian shall collaborate with Fraternity & Sorority Life staff members and the VP of

    Communication with the upkeep of the IFC web page as needed.

    3. He shall also notify member Fraternity’s Headquarters of the report.

    ARTICLE V: JUDICIAL BOARD

    Section 1: The Judicial Board shall consist of the following:

    1. The Judicial Board is comprised of members of the Interfraternity Council member

    fraternities.

    2. The IFC Vice President of Standards & Finance will serve as head justice of the Judicial

    Board.

    3. The Judicial Board will hear all standards cases with the exception of recruitment violations.

    Recruitment violations will be handled separately by the Interfraternity Council.

    4. Each member of the Fraternity & Sorority Review Board must have and maintain a cumulative

    GPA average of 2.5

    ARTICLE VI: REMOVAL OF OFFICERS/ CHAIRMEN

    Section 1: Deficiency

    1. Any officer or committee chair may be removed from office for failure to promote the duties

    and responsibilities inherent to their office.

    Section 2: Officers

    1. A charge of impeachment may be submitted to the Executive Board for action by any three (3)

    persons belonging to three (3) separate member fraternities of IFC representatives.

    2. Once impeachment charge has come to the attention of the Executive

    Board, a Judicial Board hearing will proceed according to the previously established procedures

    contained in these bylaws and Constitution.

    3. The decision of the Judicial Board will be announced at the next IFC meeting.

    4. A two-thirds (2/3) vote of members in attendance at this meeting shall then be required to

    remove the officer, subject impeachment, from office.

    Section 3: Committee Chairs

    1. Any committee chairman may be removed from office by the IFC president upon the

    recommendation for such action by any Executive Board member or voting delegate of a

    member fraternity.

    2. Committee chairmen will be allotted one (1) unexcused absence from

    activities/events/meetings during their term in office. If any individual shall exceed this allotted

    limit, they shall be removed from office immediately.

    ARTICLE VII: STANDING RECRUITMENT RULES

    Section 1: Recruitment Activities

    1. All male undergraduates with at least a 2.3 cumulative grade point average

    (GPA) shall be eligible to participate in recruitment activities and join a fraternity.

    2. Any recruitment events will be organized by the Vice President of Programming &

    Recruitment.

    3. The sale, advertisement and/or use of alcohol at any chapter house, sponsored event, or at any

    event that an observer would associate with any fraternity recruitment are strictly prohibited.

    4. Any advertisement of a recruitment event will be allowed provided the event occurs in

    accordance with all IFC, University, and Residence Hall policies.

    5. Posting must follow all University regulations dealing with the display of banners, posters,

    and handbills, etc.

    6. Recruitment policies and practices shall further be determined by provisional policies as

    established under the authority of the Interfraternity Council. Specific policies/procedures can be

    found in the IFC Recruitment Rules and Regulations, as approved by the IFC.

    7. Women shall not be used for the direct purpose of recruiting.

    ARTICLE VIII: NEW MEMBER REGULATIONS

    Section 1: Practices and Rules

    1. All new member activities shall not exceed 8 weeks.

    Section 2: Hazing

    1. New Member activities by its very nature must be performed in a constructive manner.

    Pursuant to the purpose there shall be no hazing by any fraternity or its members.

    2. Hazing shall be defined as, but not limited to: any action taken or situation created, whether on

    or off fraternity premises, which produces mental or physical discomfort, embarrassment,

    harassment, or moral and social degradation. All members should be aware of their organizations

    hazing policies as well. Any evidence or suspicion of an alleged hazing incident should be

    immediately reported to the IFC Executive Board or the IFC Advisor. For further definition

    please see the University of Vermont’s Hazing Policy.

    3. All necessary measures will be taken to assure the confidentiality of any individual or

    organization issuing a hazing complaint.

    ARTICLE IX: IFC DELEGATES

    Section 1: Duties

    1. The IFC delegate or his alternate shall serve as the representative of his fraternity at all IFC

    meetings.

    2. The IFC delegate and one alternate shall register their names and affiliations during the first

    meeting of each semester with the IFC VP of Communications.

    3. The IFC delegate and the alternate have the exclusive right to vote in an IFC meeting. Only

    with the expressed consent of the IFC President for uncontrollable circumstances will another

    member of a chapter be allowed to vote in the place of the representative(s).

    4. The IFC delegate will participate on at least one committee and will support IFC-sponsored

    activities.

    5. The IFC delegate will be responsible for accurate transmission of all IFC correspondence to

    their respective chapter within one week or at the next chapter meeting, whichever is sooner.

    6. The members registered with the IFC for the delegate and the alternate shall hold their

    position for a period of at least one semester.

    7. An IFC delegate or the alternate may be elected to more than one term.

    ARTICLE X: PHILANTHROPIC AND COMMUNITY SERVICE EVENT

    ALCOHOL POLICY

    Section 1: Non-Alcoholic Philanthropic Events

    1. The use of alcohol or drugs shall not be permitted in conjunction with any philanthropy event

    including prior to participation in the event.

    Section 2: Policy Violation

    1. Any violation of this policy will be presented to the Judicial Board and follow the rules of

    operation.

    ARTICLE XI: FINANCIAL STRUCTURE

    Section 1: Semester Dues

    1. All member fraternities shall pay twenty (20) dollars for each new member/pledge and

    initiated member on the chapter’s roster each semester and turned in to, by the determined due

    date, established by the Vice President of Standards & Finance.

    Section 2: Late Payments

    1. In the event of a payment received after the due date established by the Vice

    President of Standards & Finance, the offending chapter will be assessed a fine of 25.00.

    Section 3: Appropriations/Expenditures

    1. The appropriation of all IFC finances shall be determined by the IFC Executive Board and

    handled in accordance with University regulations.

    2. All IFC expenditures shall be authorized by the IFC President, Vice President of Standards &

    Finance and the IFC Advisor.

    Section 4: Financial Statement and Budget

    1. The Vice President of Standards & Finance of the IFC shall submit an itemized financial

    statement to the member fraternities of the IFC each semester.

    2. The Executive Board shall submit a proposed budget for approval to the IFC delegates during

    each semester.

    3. No funds maintained or received by the University of Vermont Interfraternity Council shall be

    used for the purchase of alcohol.